Appointment reminder text templates
Last updated October 16, 2026
A good reminder text has the day, the time, who's coming or where to go, and an easy way to confirm or reschedule. Send one the day before and one an hour or two before. Copy the templates below and swap in your details.
Day-before reminder for a service visit
Hi {name}, this is {business}. Reminder: {tech} is scheduled to arrive tomorrow, {date}, between {window}. Reply C to confirm or R to reschedule.
Same-day on-the-way text
Hi {name}, {tech} from {business} is on the way and should arrive around {time}. Reply here if anything changed.
Med spa or salon appointment
Hi {name}, see you {day} at {time} for your {service} at {business}. Reply C to confirm or R to reschedule. Please give us 24 hours' notice if you need to change.
Estimate appointment
Hi {name}, {business} here. Confirming your estimate on {date} at {time} at {address}. Reply C to confirm or R to pick a new time.
No-show follow-up
Hi {name}, we missed you today at {time}. Want to pick a new time? Reply with a day that works and we'll get you booked.
Spanish reminder
Hola {nombre}, le recordamos su cita con {negocio} mañana, {fecha}, a las {hora}. Responda C para confirmar o R para cambiar la fecha.
When to send them
Send the first reminder the day before and the second one to two hours before. Only text people who booked with you, and include opt-out wording such as Reply STOP to opt out in the first message.
Automate it
Repify sends these reminders automatically from your calendar, with one-tap confirm and reschedule, so no-shows drop without anyone on your team sending texts by hand.